The Department of Defence is offering a Secretary Position in Pretoria to support daily office operations within the department. The role involves performing general administrative duties such as managing correspondence, maintaining records and filing systems, capturing data, and assisting with office coordination tasks. Successful candidates will contribute to ensuring efficient and organised administrative processes while gaining valuable experience in a structured government environment.
Location: Mobile Deployment Wing, Pretoria
Position Title: Secretary (Procurement Unit)
Reference Number: PROCUREMENT UNIT/02/08/26/01
Salary: R228 321 – R268 950 per annum (Level 05)
Minimum Requirements
•Grade 12 or equivalent qualification
•No Experience required
Skills & Competencies
•Typing skills
•Good people skills
•High level of reliability
•Sound organisational skills
•Excellent secretarial skills
•Excellent Interpersonal Skills
•Ability to act with tact and discretion
•Knowledge of MS Word, Excel and Power Point
•Language proficiency in English (written and verbal)
•Ability to do research and analyse documents and situations
•Analytical and innovative thinking as well as problem solving skills
Duties
•Keep a filing system
•Keep Manager’s directory
•Operate office equipment
•Organise social functions
•Order and purchase stationary
•Handle S&T advances and claims
•Provide a Secretarial Support Service
•Deal with classified files and documents
•Arrange meetings and events for Manager
•Collect all relevant documents for meetings
•Be responsible for the roll call of the Unit daily
•Keep updated with departmental policy and procedures
•Write/type documents, memorandums, letters and reports
•Prepare briefing notes for the Manager as required/requested
•Liaise with travel agencies to make travel arrangements
•Record appointments and events and manage the Manager’s diary
•Receive Telephone calls and refer to the correct role players
•Co-ordinate logistical arrangements for meetings and visitors
•Process the travel and subsistence (S&T) claims for the Manager
•Provide secretarial functions and take minutes during board meetings
•Remain abreast with the procedures and processes in the Manager’s office
•Monitor the Unit monthly leave register and telephone bills for payment
•Identify venues, invite role players, and organise meeting refreshments
•Record minutes/decisions, communicate to role players and follow-up on progress
•Scrutinize documents to determine actions/information required for meetings
How to Apply
Download Z83
Send Applications to: mobiledeploymentwing@dod.mil.za
Hand deliver: Snake Valley Road, 356 JR, Centurion
Send Applications to: Department of Defence, SA Air Force Mobile Deployment Wing Snake Valley Road, Private Bag X1008, Thaba Tshwane 0143
