Department Of Defence Secretary
Description
Department of Defence Secretary invites unemployed youth to apply for the following Government entry level Jobs / positions.
Position Title: Secretary
Location: Armscor Building, Erasmuskloof, Pretoria
Reference No: DLSD/19/20/26/02
Salary: R237 453 – R279 708 per annum (Level 05)
Job Level: Grade 12 / Junior / Entry level SA Government Jobs
Minimum Requirements
•No experience required.
•Diploma / Degree will be Advantageous.
•Grade 12 (NQF Level 4) or equivalent.
Key Responsibilities
•Record appointments and events.
•Draft routine correspondence and reports.
•Keep manual filing system for the Director.
•Record appointments and events on a diary.
•Prepare briefing and notes for the Director as required.
•Maintain an electronic document management database.
•Process the travel and subsistence claims for the Director.
•Arrange meetings and events for Director and staff in the unit.
•Type documents for the Director and other staff within the unit.
•Provide a secretarial/receptionist support service to the Director.
•Check the arrangements when relevant documents are received.
•Operate office equipment e.g. Fax machine, scanner and photocopier.
•Record basic minutes of the meetings of the Director where required.
•Do filing of documents for the Director and the unit where necessary.
•Receive, record and distribute all incoming and outgoing documents etc.
•Collect all relevant documents to enable the Director to prepare for meetings.
•Process all invoices that emanates from the activities of the work of the Director.
•Administer matters like leave registers, telephonic accounts and attendance register.
•Remain abreast with the procedures and processes that apply in the office of the Director.
•Identifies venues, invite roles players, organise refreshments, sets up for scheduled meeting and events.
•Provide secretarial support services to the Director, liaise with travel agencies to make travel arrangements.
•Receive telephonic calls and refers the call to the correct role players if not meant for the relevant Director.
•Study relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
•Remain up to date with regards to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the Director.
Skills and Competencies
•Excellent organisational skills.
•Good etiquette, sound organisational skills.
•Professional attitude and appearance.
•Solid written and verbal communication skills.
•Proficiency in Microsoft, Office suits, Excel.
•High level of reliability, ability to act with tact and discretion.
How to Apply
Position Title: Secretary
Reference No: DLSD/19/20/26/02
Email to: Mafemo.Majutla@dod.mil.za
Post Applications: Department of Defence, Directorate Legal Services Division, Private Bag X161, Pretoria, 0001
Hand Delivered: Armscor Building, Corner Nossob and Boeing Street, Erasmuskloof, Pretoria