The Department of Defence is offering Secretary Position to support daily office operations within the department. The role involves performing general administrative duties such as managing correspondence, maintaining records and filing systems, capturing data, and assisting with office coordination tasks. Successful candidates will contribute to ensuring efficient and organised administrative processes while gaining valuable experience in a structured government environment.
Location: AFB Bloemspruit, Bloemfontein
Position Title: Secretary
Reference Number: AFBBSPT/02/08/26/02
Salary: R228 321 – R268 950 per annum (Level 05)
Minimum Requirements
•Grade 12 (NQF Level 4) or equivalent qualification
•No Experience required
Skills and Competencies
•Typing skills
•Good people skills
•High level of reliability
•Sound organisational skills
•Excellent secretarial skills
•Excellent Interpersonal Skills
•Ability to act with tact and discretion
•Knowledge of MS Word, Excel and Power Point
•Language proficiency in English (written and verbal)
•Ability to do research and analyse documents and situations
•Analytical and innovative thinking as well as problem solving skills
Duties
•Keep Manager’s directory
•Keep a filing system
•Operate office equipment
•Organise social functions
•Order and purchase stationery
•Handle S&T advances and claims
•Compile minutes and agendas correctly
•Provide a Secretarial Support Service
•Deal with classified files and documents
•Collect all relevant documents for meetings
•Be responsible for the roll call of the Unit daily
•Keep updated with departmental policy and procedures
•Write/type documents, memorandums, letters and reports
•Prepare briefing notes for the Manager as required/requested
•Liaise with travel agencies to make all travel arrangements
•Record appointments and events and manage the Manager’s diary
•Receive telephone calls and refer to the correct role players
•Co-ordinate logistical arrangements for visitors and for meetings
•Process the travel and subsistence (S&T) claims for the Manager
•Identify venues, invite role players, and organise meeting refreshments
•Monitor the monthly leave register and telephone bills for the Unit
•Provide secretarial functions and take minutes during board meetings
•Record all minutes/decisions and follow up on progress with role players
•Scrutinize documents to determine actions and information required for meetings
How to Apply
Download Z83
Send Applications to simthembile.gentsana@dod.mil.za
Hand delivered: AFB Bloemspruit, Maselspoort Road
Send Applications to: Department of Defence, Air Force Base Bloemspruit, Private Bag X20608, Bloemfontein 9300
