The Department of Agriculture (DOA) is offering Registry Clerk positions responsible for providing registry counter services, handling enquiries, and managing incoming and outgoing correspondence. The role also involves maintaining effective filing and record management systems, registering and dispatching mail, and operating office equipment related to registry functions, including the franking machine.
Location: Pretoria, South Africa
Position Title: Registry Clerk
Reference Number: 3/3/1/47/2025
Location: Pretoria, Gauteng
Salary: R228 321 per annum (plus competitive benefits)
Job Level: Grade 12 / Junior / Entry level
Requirements
•No experience required.
•Applicants must be in possession of a Grade 12 Certificate (NQF Level 4).
Duties
•Attend to clients
•Electronic scanning of files
•Complete index cards for all files
•Keep records for archived documents
•Provide registry counter services
•Distribute notices on registry issues
•Keep daily record of number of letters franked
•Process documents for archiving and / disposal
•Open and maintain Franking machine register
•Handle incoming and outgoing correspondence
•Receive, sort, register and dispatch all mail
•Handle telephonic and other enquiries received
•Receive and register hand delivered mail / files
•Hand delivers and signs over remittances to finance
•Sort and package files for archives and distribution
•Render an effective filing and record management service
•Frank post, record money and update register on a daily basis
•Opening and close files according to record classification system
•Operate office machines in relation to the registry function
•Undertake spot checks on post to ensure no private post is included
•Lock post in postbag for messengers to deliver to the Post Office
•Compile list of documents to be archived and submit to the supervisor
•Filling, storage, tracing (electronically / manually) and retrieval of documents
•Send wrong remittances back to sender via registered post and record reference number
•Record all valuable articles as prescribed in the remittance register (Open and maintain register)
Skills
•Computer literacy
•Interpersonal relations
•Planning and organisation skills
•Flexibility and work within a team
•Language skills and Communication skills (verbal and written)
Knowledge
•Understanding of the work in registry
•Knowledge of storage and retrieval procedures in terms of the work environment
•Working knowledge and understanding of the legislative framework governing the Public Service
•Knowledge of registry duties, practices as well as the ability to capture data and operate a computer
How to Apply
Download Application Form
Position Title: Registry Clerk
Reference Number: 3/3/1/47/2025
Applications must be submitted with a Z83 form and must be accompanied by recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form.
Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.
Send Z83 & CV TO:
Applications can be submitted by hand delivery during office hours to: 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002
OR
By email to: RCrecruit472025@nda.gov.za
